WATTERS CREEK SENIOR GOLF ASSOCIATION - 2023

 

BY-LAWS 

                                                   

 JANUARY 1, 2023

 

 

 Article I

 

ORGANIZATION NAME 

 

The name of the organization shall be:

WATTERS CREEK SENIOR GOLF ASSOCIATION - 2023

 

 

Article II

 

OBJECTIVES

 

The purpose of the Association shall be to provide senior men golfers the opportunity to enjoy golf as part of a group of like-minded individuals, to foster friendships and to promote the game of golf generally.

 

 

Article III

 

MEMBERSHIP

 

Members must be men at least FIFTY-FIVE (55) years of age or older.

 

Full annual membership dues are $20. Membership dues for new members are pro-rated by quarter. Annual dues may be reduced at the discretion of the Executive Board. Annual membership renewals are due by December 31. Renewals not paid by December 31 are delinquent.

 

All members must maintain a USGA GHIN (Golf Handicap Information Network) account, at the member’s cost. New members without a current GHIN will play their first three tournaments under the Callaway scoring method.

 

 

Article IV

 

OFFICERS

 

The Elected Officers of the Association shall form the basis of the Executive Board and serve two-year terms. The Elected Officers are voting members of the Board and a quorum of three voting members must be present for all Board meetings.

 

The Elected Officers each serve a two-year term commencing on January 1 of their elected year, which may or may not coincide. The Officers are:

 

President

Vice-President

Treasurer

Secretary

 

The Board may be expanded to include outgoing Officers to serve as advisory (non-voting) members for up to one year if the Elected Officers deem it beneficial for leadership continuity.

 

 

Article V

 

ELECTIONS

 

Officers will be elected by a majority vote of members participating in the election.

 

The President may choose an election Committee to nominate candidates for officer positions. The Committee will provide recommendations to the President. A notice of the election and the candidates for each position must be distributed to the membership no less than 21 days before the meeting date. Any member otherwise wishing to be placed on the ballot for an officer position may do so by notifying the President 14 days in advance of the scheduled election.

 

New officers will take office on January 1 of their elected year.

 

Should an Officer resign, or otherwise vacate his position, the Board will appoint a member in good standing to serve until the next election of officers occurs.

 

 

Article VI

 

OFFICERS AND THEIR DUTIES

 

President

Shall serve as Chief Executive Officer of the Association.

 

The President shall preside at all Association Board and regular membership meetings, appoint Chairmen for all committees, and oversee all activities of the Association.

 

 

Vice-President

Shall serve as Tournament Director and acting CEO of the Association in the absence of the President.

 

The Vice-President will preside over the tournament committee and be responsible for the planning and implementation of all golf tournaments. The Vice-President will prepare the yearly tournament schedule and plan and execute tournaments on a timely basis.

 

The Vice-President will oversee use of the GHIN system by Association members and will be the arbiter of any issues that may arise therefrom.

 

The Vice-President will rule on any Association issues that may arise relating to USGA and local golf rules.

 

 

Treasurer

Shall serve a Chief Financial Officer of the Association.

 

The Treasurer will review and register new member applications, collect member dues and notify Board members of all members in good standing.  The Treasurer will maintain Association bank accounts including Hole-in-One funds and see that all bills are paid promptly.  He will ensure that all payments are properly authorized.

 

The Treasurer will prepare financial reports for presentation to the membership at Association membership meetings and quarterly to the Officers.  The Treasurer will maintain the official record of all eligible members and ensure that records of members are accurate and current.  He will report all new and lapsed members to the Secretary. He will send out welcome letters to new members.

 

The Treasurer is responsible for timely filing of reports required to maintain Association legal status.

 

 

Secretary

Shall serve as Chief Communications Officer of the Association.

 

The Secretary will record the minutes of all Association membership and Executive Board meetings, publish meeting minutes on the Association web site, and ensure member contact information is accurate. The Secretary will send membership notices as required.

 

The Secretary will review and update the contents of the Association website and work with Watters Creek golf staff to update it if needed.

 

 

Article VII

 

OPERATING COMMITTEES

 

The Executive Board has the authority to appoint committees to carry out all activities of the Association, as required.

 

 

Article VIII

 

AMENDMENTS

 

The By-Laws may be amended at any membership meeting. Proposed amendments must be sent to the members, from the President, at least 15 days in advance of the membership meeting. Amendments to the By-Laws will be approved by a simple majority vote of the members at that meeting.

 

 

Article IX

 

MEMBERSHIP MEETINGS

 

A full membership meeting will be held at least once a year. Additional meetings may be called as deemed necessary by the President. Notice of any membership meeting must be provided no less than 15 days in advance of the meeting.

 

At least ten members in good standing may call for a membership meeting. The request must be addressed to the President and be received no less than 15 days before the requested date.

 

A quorum must be present for a membership meeting to be properly constituted. A quorum will consist of no less than 10 percent of the then current membership.

 

Notice: The membership meeting agenda will be distributed by the President at least 10 days in advance. Any member wishing to have an item placed on the agenda must submit a request to the President at least 15 days in advance of the meeting date. Additional items not included on the agenda may be raised by any member during the Q&A session at the end of the membership meeting.

 

 

Article X

 

ADMINISTRATION

 

The income of the Association will consist primarily of annual dues and interest earned from Association deposits.

 

Expenditures must be related to the Association’s objectives. No Association funds may be used for the benefit of any member or other individual, except in so far as payment is necessary to reimburse properly incurred expenses or as remuneration for services provided. “De minimis” gratuities to recognize service to the Association are permitted.

 

Association funds will be maintained at an insured financial institution approved by the Board. Either the Treasurer or the President will be authorized to sign Association checks, subject to the approvals required below. Any expense over $200 must be approved by both the President and the Treasurer. Any expenses to be reimbursed to the Treasurer must be approved by the President.

 

The Treasurer will present a financial report at the Annual Meeting. This report will include details of Association bank account(s) and income and expenditure for the year. The Treasurer will also provide Association Officers with a financial report on a quarterly basis.

 

Funds collected for the Hole-In-One side game will be deposited and maintained by the Treasurer. Hole-In-One payouts will be in accordance with published procedures. The Hole-in-One fund is separate from the Association’s general funds and can only be used for Hole-in-One payouts. Money for any other side game will be collected by the Side Game Committee and paid out in cash to the winners following the tournament.

 

 

Article XI

 

“NON-PROFIT” BASIS

 

The Association will operate on a “non-profit” basis. Recognizing that it is desirable to retain sufficient funds to deal with unusual events or contingencies, the Association will not hold funds in excess of reasonable requirements. It will aim to have no more than the equivalent of two years of member dues on hand at the end of any year. Funds in excess of this target will be returned to the members through reduction in dues or special events.

 

 

Article XII

 

DISSOLUTION

 

Upon dissolution of the Association, any funds remaining after all obligations have been settled will be distributed to one or more charitable organizations whose principal objective is to promote the game of golf. This distribution will be approved by the Executive Board.